7.12. Daily progress report

In a perfect setting of project execution, Schedule takes centre stage. Every activity in the site revolves around the Schedule, and the Schedule acts as a guiding light for planning for today, tomorrow and future. When we break up the Schedule, we usually have them resource loaded and cost loaded (linked to BOQ).

The Schedule would always guide the construction manager of the Contractor at the site, and he shall plan all his resource requirements based on the Schedule. So, from that perspective, the Schedule provides clear goals and targets to be achieved at the site daily. The Construction manager usually makes a micro schedule by breaking up the activities from the Schedule, in logical sequence activities, as described in Bill of quantities.

So, as part of the onboarding of the vendor, the BOQ quantities are broken up into floor wise quantities or sequence of operations and the corresponding quantities, such that the same can be tied to the Schedule. The moment we operate any quantity on a given day, the Schedule should get updated in term of progress. To track the Schedule, whether it is moving in line with the intended path, it is essential that we capture the work done at the site. This is possible only if we upload the quantum of work done daily.

Another critical aspect is every quantum of work done at the site need to be checked and approved by Phoenix. This is usually done in some instances immediately (rebar tying before concreting) or post-work is done with a lag such as concreting. Confirming these works having been executed as per the agreed Method statement is a pre-requisite for bill certification. What if a methodology is created wherein the Contractor keeps updating the ERP concerning the work done daily and the Client certifying agency keeps checking them and approving/rejecting them based on checking protocol? This will help resolve most of the quality issues in time and lead to the clearance of works for further work and enable quicker certification of bills at the end of the month.

To enable this, under ERP daily progress report has been introduced wherein the Contractor will be able to upload the work done daily (initially we shall start with weekly upload and gradually move towards daily upload). This will become available to the GM team for checking and approval. Once approved, the same will be available as cumulative data for the whole month, and the Running Bill can be generated in one click.